privacy policy
1. Company Details
Business Name: Helder Movement + Growth
Chamber of Commerce Number: 84147202
Legal Form: Sole proprietorship
Visiting Address: Korte De Wittenstraat 45, 1052 DG Amsterdam
Email Address: dario@heldermovement.com
Establishment Date: 1 October 2021
2. Personal Data We Process
Helder Movement + Growth processes personal data to deliver our training and coaching services effectively. This includes data collected during in-person physical training sessions as well as online interactions. The personal data we process includes:
Basic Personal Information: Name, email address, phone number (collected when registering for services).
Payment Details: Information necessary for invoicing and payments.
Health and Fitness Information: Data you provide related to your health, fitness, or medical conditions relevant to physical training sessions and coaching services. This may include injury history, current health status, and exercise preferences.
Session-related Data: Information collected during in-person training sessions, such as session attendance, performance assessments, and, if applicable, video recordings used for exercise analysis.
3. Special and/or Sensitive Data
Helder Movement + Growth does not intentionally collect data on individuals under 16 years of age unless authorized by a parent or guardian. If you believe that we have collected data from a minor without permission, please contact dario@heldermovement.com, and we will delete the data immediately.
4. Purposes and Legal Grounds for Processing Personal Data
Your personal data is processed based on one or more of the following legal grounds:
Performance of a Contract: To provide and manage our physical and online training services.
Legal Obligations: For compliance with financial, tax, or other legal regulations.
Consent: For sending newsletters and promotional materials (you may withdraw consent at any time).
Legitimate Interests: To improve our services, such as tailoring training programs and enhancing user experience (including analysis of session data).
We process personal data to handle payments and invoices, deliver physical personal training sessions and other coaching services, communicate with you about service updates or changes, analyze session attendance and performance data to improve our training services, and enhance our website and tailor content to user needs.
5. Automated Decision-Making
Helder Movement + Growth does not use fully automated decision-making processes that may have significant effects on individuals.
6. Retention of Personal Data
We retain personal data only as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. Specifically:
Personal and Health-related Data: Retained during the active service period (including physical training sessions) and securely deleted within one year of contract completion unless longer retention is legally required.
Payment and Invoicing Data: Retained for seven years, as required by tax law.
7. Sharing Personal Data with Third Parties
Helder Movement + Growth does not sell personal data. However, data may be shared with trusted third-party service providers, such as:
Financial Service Providers: Payment processors and accounting firms for financial transactions.
IT Service Providers: For secure storage and processing of data.
Specialist Service Providers: In some cases, for additional analysis or advice (e.g., sports physiotherapists or nutrition experts), where required to deliver the services.
All third-party processors are bound by data processing agreements to ensure compliance with GDPR.
8. Cookies and Similar Technologies
Helder Movement + Growth uses cookies to enhance website functionality and analyze user behavior.
Functional Cookies: Ensure the proper functioning of the website.
Analytical Cookies: Track website usage to improve services (e.g., Google Analytics, with a retention period of 2 years).
Tracking Cookies: Tailor advertisements and promotions based on browsing behavior.
You can configure your browser to disable cookies or delete stored cookies at any time. For detailed information on cookies, please visit Veiliginternetten.nl.
9. Your Rights
Under the GDPR, you have the following rights regarding your personal data:
Access: Request access to the personal data we hold about you.
Correction: Request corrections to incomplete or inaccurate data.
Deletion: Request the deletion of your personal data, unless it is required by law to retain it.
Restriction: Request to limit the processing of your data.
Objection: Object to the processing of your data for specific purposes, such as direct marketing.
Data Portability: Receive your personal data in a structured, machine-readable format or transfer it to another provider.
To exercise these rights, please email your request to dario@heldermovement.com. For verification purposes, we may ask for proof of identity (please ensure sensitive details such as your photo, BSN, or passport number are appropriately obscured).
If you have concerns about how your data is handled, you can file a complaint with the Autoriteit Persoonsgegevens via their website.
10. Data Security
Helder Movement + Growth prioritizes the security of your personal data. Our measures include:
Encryption: Sensitive data is encrypted during transmission and storage.
Secure Storage: Data is stored on systems with restricted access and robust security protocols.
Regular Monitoring: We routinely monitor and update our security measures.
If you suspect a data breach or notice unauthorized use of your data, please contact dario@heldermovement.com immediately.
11. Changes to This Policy
Helder Movement + Growth reserves the right to update this Privacy Policy periodically. Any updates will be posted on our website. We encourage you to review the policy regularly to stay informed about how we collect, process, and secure your data.
For questions or further information about our privacy practices, please contact us at dario@heldermovement.com.
This Privacy Policy ensures compliance with the GDPR and Dutch law, providing transparency on how Helder Movement + Growth collects, processes, and protects your personal data, especially in the context of both physical personal training sessions and related services.
