1. Company Details

Business Name: Helder Movement + Growth
Chamber of Commerce Number: 84147202
Legal Form: Sole proprietorship
Visiting Address: Korte De Wittenstraat 45, 1052 DG Amsterdam
Email Address: dario@heldermovement.com
Establishment Date: 1 October 2021

2. Personal Data We Process

Helder Movement + Growth processes personal data to deliver services effectively. This includes:

• Basic Personal Information: Name, email address, phone number (when registering for services).
• Payment Details: Information necessary for invoicing and payments.
• Health Information: Data you provide related to health, fitness, or medical conditions relevant to training and coaching services.

3. Special and/or Sensitive Data

Helder Movement + Growth does not intentionally collect data on individuals under 16 years of age unless authorized by a parent or guardian. If you believe that we have collected data from a minor without permission, please contact dario@heldermovement.com, and we will delete the data immediately.

4. Purposes and Legal Grounds for Processing Personal Data

Your personal data is processed based on one or more of the following legal grounds:

1. Performance of a Contract: To provide and manage services.
2. Legal Obligations: For compliance with financial or tax regulations.
3. Consent: For sending newsletters and promotional materials (you may withdraw consent at any time).
4. Legitimate Interests: To improve our website and tailor services to your needs.

We process personal data to:

• Handle payments and invoices.
• Deliver services and communicate with you about them.
• Inform you of changes to services or products.
• Analyze your website behavior to improve user experience.

5. Automated Decision-Making

Helder Movement + Growth does not use fully automated decision-making processes that may have significant effects on individuals.

6. Retention of Personal Data

We retain personal data only as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. Specifically:

• Personal and health-related data: Retained during the active service period and securely deleted within one year of contract completion unless longer retention is legally required.
• Payment and invoicing data: Retained for seven years, as required by tax law.

7. Sharing Personal Data with Third Parties

Helder Movement + Growth does not sell personal data. However, data may be shared with trusted third-party service providers, such as:

• Payment processors and accounting firms for financial transactions.
• IT service providers for secure storage and processing of data.

All third-party processors are bound by data processing agreements to ensure compliance with GDPR.

8. Cookies and Similar Technologies

Helder Movement + Growth uses cookies to enhance website functionality and analyze user behavior.

• Functional Cookies: Ensure the proper functioning of the website.
• Analytical Cookies: Track website usage to improve services (e.g., Google Analytics, with a retention period of 2 years).
• Tracking Cookies: Tailor advertisements and promotions based on browsing behavior.

You can configure your browser to disable cookies or delete stored cookies at any time. For detailed information on cookies, visit: Veiliginternetten.nl.

9. Your Rights

You have the following rights under the GDPR:

1. Access: Request access to the personal data we hold about you.
2. Correction: Request corrections to incomplete or inaccurate data.
3. Deletion: Request the deletion of personal data unless required by law.
4. Restriction: Request to limit the processing of your data.
5. Objection: Object to the processing of your data for specific purposes, such as direct marketing.
6. Data Portability: Receive your personal data in a structured, machine-readable format or transfer it to another provider.

To exercise these rights, email your request to dario@heldermovement.com. For verification, we may ask for proof of identity (ensure sensitive information such as your photo, BSN, and passport number is obscured).

If you have concerns about how your data is handled, you can file a complaint with the Autoriteit Persoonsgegevens via their website: Autoriteit Persoonsgegevens.

10. Data Security

Helder Movement + Growth prioritizes data security. Measures include:

• Encryption of sensitive data.
• Secure storage systems with restricted access.
• Regular monitoring of security protocols.

If you suspect a data breach or notice unauthorized use of your data, please contact dario@heldermovement.com.

11. Changes to This Policy

Helder Movement + Growth reserves the right to update this Privacy Policy periodically. Updates will be posted on our website, and clients are encouraged to review the policy regularly.

This Privacy Policy ensures compliance with GDPR and Dutch law, providing transparency on how Helder Movement + Growth collects, processes, and secures your data.

For questions or further information, contact me at dario@heldermovement.com.